Organization · AI Event Planner
Never miss a step, from inquiry to event day.
PartyVault builds a custom roadmap for every event — milestones, tasks, reminders, and automations — so your brain isn't the backup system.
How it works
Auto-generated event roadmap
The moment an event is booked, the planner generates milestones and tasks scaled to event complexity — simple, medium, or luxe — based on the event type and date.
Smart calendar that prioritizes for you
Every day shows what's due across all your events. ADHD-friendly visual cues highlight what's overdue, what's today, and what can wait.
Automations that act for you
Trigger emails to clients, notify your team, set internal reminders, or mark inventory on hold — automatically, at the right point in the timeline.
Templates you can tweak
Use the system defaults or build your own templates for each event type and tier. Bulk reschedule shifts the whole roadmap when a date moves.
Real-world use cases
Multi-event Saturday
You have three events on the same Saturday — brunch baby shower, afternoon wedding, evening corporate.
One calendar view shows every install, pickup, and team assignment. Nothing falls through.
Event date moved
A client postpones their wedding by three weeks at the last minute.
One date change shifts the entire planner — milestones, tasks, reminders, automations — by exactly three weeks.
Working with a small team
You have two part-time setup helpers and a designer who needs the right info at the right time.
Each role sees only their tasks in the worker portal. No group texts, no missed details.
Before vs. after PartyVault
Before
Doing it the hard way
- Sticky notes, group chats, and the panic of forgetting something
- Manually retyping the same checklist for every event
- Remembering to email the client a week before
- Rebuilding the entire timeline when a date changes
- Inventory double-booked across two events
After
With your PartyVault assistant
- Every event gets a complete roadmap on day one
- Reminders and client emails fire automatically
- Date moves cascade across the whole plan in one click
- Inventory holds and team assignments tied to the timeline
- A calendar your ADHD brain can actually parse
What you get
Nothing slips
Tasks, reminders, and follow-ups are auto-scheduled relative to the event date.
Automation triggers
Email client, notify team, internal reminder, inventory hold — without lifting a finger.
Team-ready workflows
Worker portal shows only what each helper needs to know, when they need to know it.
Inventory in sync
Pieces auto-reserve when an event is booked and release after teardown.
ADHD-friendly UI
Low-glare dark mode, guided steps, and prioritized views to reduce decision fatigue.
Client portal magic
Clients see a beautiful roadmap of their event — building trust without extra messages.
Questions decorators ask
AI Event Planner
Ready to run your decor business like a pro?
Start free. Bring your next inquiry into PartyVault and feel the difference today.